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MLTC Limited – Notice of AGM Zoom Meeting – Nov 17

Dear Member,

In these difficult times, we will be holding our Annual General Meeting (Tuesday 17th November at 7.30pm) as a virtual meeting via ZOOM. Obviously, this is not an ideal way to have our AGM, so we will follow the process below to try and mitigate the problems with a virtual meeting (e.g. trying to vote will be difficult, as will good communication for all participants if there are lots of questions & answers )

  • Nominations for posts open for election to be returned to Hon Secretary by Tuesday October 20th (by email with a photo of the nomination form attached to this email, by post to the club in-tray or by email with an email trail including the nominee + proposer + seconder)
  • Resolutions for the AGM to be sent to Hon Secretary by Tuesday October 20th (by post to the club in-tray or by email with an email trail including the proposer + seconder) with a brief reasoning.
  • Where there are contested nominations, the Hon Secretary will ask for brief statements from nominees (between 20th & 27th October)
  • All nominations, normal AGM reports, 2019 AGM minutes, proposals & resolutions will be published on the MLTC website by Tuesday 27th October
  • AGM reminder email sent out on 28th October – which will have a Proxy form attached which we are recommending that members use to vote (and to delegate anything they do not want to vote on to the Chair). Also this email will request any questions from members – all questions will be published on the MLTC website together with answers from the Committee (this will be updated until the AGM itself)
  • AGM final reminder email sent out on 10th November with a ZOOM meeting link (and the Proxy form attached again).

The posts open for election (with current holder in brackets) in 2020 are:

·         Chair (Sue Topchik)

·         Competitive/Teams Director (Simon Brittain)

·         President (Alan Frampton)

·         Mens Team Captain (Simon Brittain)

·         Bar Chairman (Mike Bottomley)

·         Social Players Representative Daytime (Hazel Adams, standing down)

·         Junior Representative Director (Leah Topchik)

·         Facilities Director (Paul Brill, standing down)

Many thanks,

Gareth Jackson

Hon Secretary

email – honsec@mltc.co.uk

MLTC AGM Committee Post Nomination Form 2020 (5).docx


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