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Important Information for Members

Maidenhead Lawn Tennis Club

Data and Privacy

Legislation surrounding Data Protection is changing, the current Data Protection Act (1998) is being superseded by the General Data Protection Regulations (2018) – ‘GDPR’ – which becomes effective from May 25th 2018.

The GDPR will have a number of impacts on MLTC. Whilst most will require changes to existing administration and management systems, one very important inclusion now requires that every member is required to positively opt-in (i.e. to give their agreement) to the Club’s policy for collection, storage and use of personal data.

For organisations like ours, heavily reliant on members voluntarily giving their time to manage and run the club, this new process is potentially onerous in terms of the documentation and time involved. We have reviewed how we can best implement the opt-in and we will shortly be writing to all our members – please take time to read the e-mail and, ideally, respond by clicking on the link provided.

In the meantime we have included a link (below) to the Club’s current Data and Privacy Policy which you are encouraged to read; whilst the forthcoming GDPR will add some new requirements and amplify others we do not foresee a substantial change.

Roger True
Hon Secretary
February 2018

MLTC – Data and Privacy Policy

 

Safeguarding & Child Protection

Many of you will have seen news items about issues of child protection within sport and will rightly be asking how the Club is tackling this. If you are a BTM you will also have received e-mail directly from the LTA.

As a Club we are fully committed to Safeguarding and Protecting Children, whether they are Members of our Club or Visitors.

All our coaches are LTA Accredited which ensures that they have received appropriate training, they are subject to regular Disclosure and Barring Service (‘DBS’) checks and their individual accreditations are checked and renewed every year.

Our Club Administrator, Karen Kirtland, is the named Welfare Officer and should be the first point of contact for anyone with any concerns. Karen is also subject to the same DBS checks and has, additionally, received appropriate training in Safeguarding.

Our elected Junior Representative on the Committee, Carolyn Pocock, has also undergone DBS checks and received training in Safeguarding.

As a Club we are committed to openness and transparency, none of our procedures are new or have been hastily put in place in light of recent events – they have been existent for many years and the subject of regular review by Karen and, before that, Keith Ashby.

Our procedures are published on the Noticeboard and there’s a prominent, comprehensive Safeguarding Information Folder in the lobby; key documents are published on our website and can be accessed by following the links below – I would encourage you to read them. In addition the LTA provide a valuable resource of information which can be accessed through:

https://www.lta.org.uk/venue-management/safe–inclusive-tennis

Finally, we believe in audit and at the December 2016 Committee Meeting we tasked our President, Alan Frampton and Vice President, Dave Scarbrough to undertake an independent review of all our process and procedures. This exercise was completed and their report is also available below.

We continue to monitor and review our process and procedures to make sure they meet the appropriate standards.

Roger True
Hon Secretary
June 2017

MLTC Safeguarding Report – June 2017

MLTC Safeguarding Policy – Dec 2016

MLTC Child Protection Statement and Guidelines – 2016

MLTC Code of practice for young people and parents – 2016

MLTC Code of Conduct Adults working with Young People – 2016

MLTC Safeguarding and Whistle Blowing Policy – April 2018

 

Injury and Loss of Property etc. 

Tennis is a wonderful sport and we want to make sure that you enjoy it. However, it’s a game which does involve physical exertion and whilst it’s a great way to maintain fitness, players should be aware of their own abilities and anything that may affect playing safely.

Our courts and grounds are under regular maintenance schedules, but at times there may be an uneven surface here or there. If you are aware of any issues on the courts or in the grounds please inform a member of the committee as soon as possible. It is your decision whether you and the courts are in a playable condition, if you are in any doubt you should not play.

Please be aware of your surroundings and do remember to wear the correct footwear on our courts.

We would draw your attention to our Club Rules which state that the Club shall not be responsible for any loss, damage or injury nor can it accept any associated liability.

Members and Visitors are also reminded that they leave vehicles in the Club car park entirely at their own risk and the club accepts no responsibility for any damage howsoever that may be caused

Roger True
Hon Secretary

 

Further Information for Members

Further information for Members, including the Club Rules and Regulations, may be found in the Members Area of the website